The
world has changed plenty since Microsoft introduced Office 2007. In
that time, Google has become a major player, with its suite of online
tools, and even Apple has made inroads with its iWork office suite,
though admittedly within a smaller set of computer users. Even with the
vast user base of Microsoft Office products, with new competitors in the
market, Microsoft Office 2010 needed to be good.
Playing
catch-up and looking forward simultaneously, Microsoft tries, in Office
2010, to remain (or become) the central hub of your working life,
letting you use your PC, smartphone, and the Web to make your projects
come together more efficiently.
It's
true: every application in the suite has been improved and tweaked in
an effort to make your busy days more efficient, but you'll need to be
ready for a learning curve to get accustomed to Office 2010's changes.
This
update isn't for everyone; if you're a power user who has a specific
way you like to do things and want all the same functionality as an
older version of Microsoft Office, then you can probably get by on an
older version. Just like with Office 2007, however, Office 2003 or
earlier versions of the suite will need conversion tools to open many of
the now default Open XML file types. But if you are eager to try out
new time-saving features and are willing to spend some time learning
where everything is, we think you will appreciate this major update.
Even new users of productivity suites and students looking for a solid
set of productivity apps will benefit from the new features in Office
2010--and surely the Academic license is more than reasonable for what
you get.
Office 2010 is almost here
Office editions
We
reviewed Office 2010 Professional, which costs a substantial $499. This
suite includes Word, Excel, PowerPoint, OneNote, Outlook, Publisher,
and Access, in addition to SharePoint Workspace for collaborative tools,
and InfoPath Designer for standardized forms. If you don't need desktop
e-mail, you should opt for the lowest tier Office, Home & Student
at $149, which includes Word, Excel, PowerPoint, and OneNote. Office
2010 Home and Business adds Outlook 2010 to the Home and Student version
and costs $279. Office Professional Academic 2010 is available through
authorized academic resellers only and costs $99. Unfortunately, there
is no upgrade pricing for Microsoft Office 2010, because Microsoft found
that most people buy Office when they buy a new computer and there was
little interest in upgrades at retail outlets.
PowerPoint
now provides options for editing video right within the program. You
can trim video so your audience sees only the video content you want
them to see. You also can add video effects, fades, and even create
video triggers to launch animations during your presentation. These
video bookmarks can be used to cue captions at specific points during a
video, for example. When it's a static presentation you're working
on--such as a publication, newsletter, or pamphlet--Office 2010 lets you
color-correct and add artistic effects and borders to images so you
won't need a third-party image editor. We found many of these features
to be quite intuitive once we were able to track them down in their
appropriate Ribbon tabs. Like many features in Office 2010, it's not the
functionality that can be challenging, but rather the getting used to
the feature that is.
Outlook
has seen many notable feature improvements in Office 2010, which will
save users time in their daily e-mail tasks if they get past the initial
learning curve. The new Conversation View lets you group threads
together so you can view an entire conversation in one place. With
plenty of competition in Google's online Gmail search tools, Outlook
2010 needed to make attractive new features to continue to be
competitive, and this feature makes searching through e-mail much
easier. You also can run Clean Up to strip out redundant messages and
threads so you have just the info you need without scanning through
several e-mails. Microsoft got mixed reviews during beta testing of this
feature, but we think that this might be one of those features (like
the Ribbon) that will become more useful as users become acclimated with
a new way of doing things. A new feature called Quicksteps lets you
create macros for common daily tasks like regular forwarding of specific
e-mails to third parties. Say you have sales e-mails from several
parties that are sent to you on a regular basis, but need to go to
another person within your company. With Quicksteps you could custom
create a macro that would automatically send that e-mail on with the
click of a button. Like the Conversation View features, Quicksteps is
not immediately intuitive, but after some study, it will save you an
enormous amount of time processing e-mails in the future. Even with the
tweaks for simplifying your e-mail processing, Outlook still seems more
in tune with large business clients than with smaller companies that
could probably get by with online alternatives.
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